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Stacking plan who when how why

Stacking Plan: Who Does It, When, How, and Why?

The stacking plan is a key tool for distributing teams by floor. With Stackfit, it becomes visual, collaborative, and strategic from the start of the project.

28 juin 2025•6 min read

Stacking Plan: Who Does It, When, How, and Why?

Understanding the complete lifecycle of stacking plan development helps organizations approach this critical process more effectively. Here's a comprehensive guide to the who, when, how, and why of stacking plans.

Who Creates Stacking Plans?

Primary Stakeholders

  • Real Estate Project Managers: Lead the overall process

  • Space Planners: Provide technical expertise

  • HR Representatives: Ensure organizational alignment

  • IT Teams: Address technology requirements

  • Facilities Management: Consider operational needs

    • Supporting Roles

  • Business Unit Leaders: Provide department-specific input

  • Architects and Designers: Translate plans into physical spaces

  • Change Management Specialists: Support organizational transition

  • External Consultants: Provide specialized expertise

    • Decision Makers

  • Executive Leadership: Approve strategic direction

  • Department Heads: Validate team arrangements

  • Finance Teams: Ensure budget alignment

  • Legal Teams: Address compliance requirements

    • When Should Stacking Plans Be Created?

    Project Initiation

  • Site Selection Phase: Initial feasibility assessment

  • Strategic Planning: High-level space allocation

  • Budget Development: Cost estimation and planning

  • Stakeholder Alignment: Initial buy-in and direction

    • Detailed Planning

  • Design Development: Specific space allocation

  • Technical Planning: Infrastructure and systems integration

  • Operational Planning: Workflow and process optimization

  • Change Management: Transition planning and support

    • Implementation

  • Construction/Refurbishment: Physical space development

  • Technology Integration: Systems and infrastructure setup

  • Team Training: User education and support

  • Performance Monitoring: Success measurement and optimization

    • How Are Stacking Plans Developed?

    Traditional Approach

  • Data Collection: Gather organizational and space requirements

  • Manual Planning: Create plans using Excel or PowerPoint

  • Stakeholder Review: Share plans for feedback and approval

  • Iterative Refinement: Make changes based on feedback

  • Final Approval: Validate and approve final plan

    • Modern Approach with Stackfit

  • Interactive Planning: Real-time collaborative development

  • Scenario Testing: Multiple options exploration and comparison

  • Stakeholder Engagement: Active participation throughout process

  • Dynamic Refinement: Continuous improvement and optimization

  • Integrated Approval: Streamlined decision-making process

    • Key Process Steps

  • Requirements Gathering: Understand organizational needs

  • Constraint Analysis: Identify technical and operational limitations

  • Scenario Development: Create multiple planning options

  • Stakeholder Validation: Ensure alignment and buy-in

  • Final Documentation: Create comprehensive implementation guide

    • Why Are Stacking Plans Important?

    Strategic Benefits

  • Cost Optimization: Efficient space utilization and resource allocation

  • Operational Efficiency: Improved workflow and collaboration

  • Organizational Alignment: Support for business objectives and culture

  • Future Flexibility: Adaptable spaces for growth and change

    • Operational Benefits

  • Improved Collaboration: Better team proximity and interaction

  • Enhanced Productivity: Optimized work environments

  • Reduced Conflicts: Clear space allocation and expectations

  • Better Communication: Transparent planning and decision-making

    • Risk Mitigation

  • Project Success: Reduced likelihood of costly mistakes

  • Stakeholder Satisfaction: Better alignment and engagement

  • Timeline Management: Efficient planning and implementation

  • Budget Control: Accurate cost estimation and management

    • Best Practices for Success

    1. Start Early

  • Begin planning as soon as project scope is defined

  • Allow adequate time for stakeholder engagement

  • Plan for multiple iterations and refinements

  • Consider long-term organizational needs

    • 2. Involve Key Stakeholders

  • Include representatives from all affected departments

  • Ensure executive sponsorship and support

  • Engage end users in the planning process

  • Maintain open communication throughout

    • 3. Use Modern Tools

  • Leverage interactive planning platforms like Stackfit

  • Enable real-time collaboration and feedback

  • Support scenario testing and comparison

  • Facilitate stakeholder engagement and approval

    • 4. Focus on User Experience

  • Prioritize employee needs and preferences

  • Consider work patterns and collaboration requirements

  • Plan for technology integration and support

  • Ensure accessibility and inclusion

    • 5. Plan for Flexibility

  • Design adaptable spaces for future changes

  • Consider growth and organizational evolution

  • Build in expansion and modification capacity

  • Support different work styles and preferences

    • Conclusion

    Stacking plans are essential tools for successful real estate projects, requiring careful planning, stakeholder engagement, and modern tools for optimal results.

    By understanding who should be involved, when to start planning, how to approach the process, and why it matters, organizations can create stacking plans that support their strategic objectives and operational needs.

    Modern tools like Stackfit make this process more efficient, collaborative, and effective, enabling organizations to create better spaces and achieve better outcomes.